Grey Fleet Checks
Complete visibility and control over grey fleet drivers, ensuring compliance, safety and duty of care.
Manages drivers who use their own cars or vans for work, ensuring all vehicles meet compliance requirements.
What it does
- Verifies insurance, MOT & tax.
- Captures and tracks essential compliance documentation.
- Provides a centralised view of grey fleet risk and status.
Who it's for
- Fleet Managers
- HR & People Teams
- Compliance Teams
- Health & Safety Leads
Key outcomes
- Reduced organisational risk from non-compliant vehicles and drivers.
- Full visibility of grey fleet activity and status.
- Improved duty of care and audit readiness.
- Ensures a healthy grey fleet by restricting vehicles based on age, CO₂ emissions and prompts drivers to complete vehicle condition checks.
How it works
- Capture. Vehicle look up based on car registration.
- Analyse. Weekly checks on MOT, tax status and annual insurance checks.
- Action. Alerts for expiries, gaps, and risk areas.
Works with
- Driving Licence Checks (essential)
- Driver Risk Audit (recommended)
Why it matters
Grey fleet is often the biggest unmanaged risk — Smith System UK brings it under control with clear visibility and compliance assurance.
